Personal Data Protection Notice (KVKK)
Information on the personal data processed through our website and forms under Turkish Personal Data Protection Law No. 6698.
Last updated: 25 October 2026
1. Data controller
This notice is issued under Article 10 of the Turkish Personal Data Protection Law No. 6698 (“KVKK”) and the Communiqué on the Procedures and Principles for the Duty to Inform by Kupon Patent Danışmanlık Tasarım İnşaat Gayrimenkul Bilişim Turizm Ticaret Limited Şirketi (“Kupon Patent”) as data controller.
Address: Meşrutiyet Mah. Selanik Cad. Tankut İş Merkezi No:82/16, 06620 Çankaya / Ankara, Türkiye · Email: info@kuponpatent.com · Phone: +90 312 417 11 13
1. Data controller
This notice is issued under Article 10 of the Turkish Personal Data Protection Law No. 6698 (“KVKK”) and the Communiqué on the Procedures and Principles for the Duty to Inform by Kupon Patent Danışmanlık Tasarım İnşaat Gayrimenkul Bilişim Turizm Ticaret Limited Şirketi (“Kupon Patent”) as data controller.
Address: Meşrutiyet Mah. Selanik Cad. Tankut İş Merkezi No:82/16, 06620 Çankaya / Ankara, Türkiye · Email: info@kuponpatent.com · Phone: +90 312 417 11 13
2. Which personal data do we process?
Our website has no user accounts. Personal data is processed only when you voluntarily fill in a form, and to the extent technically necessary while you use the site:
- Identity data: your name and surname or company name.
- Contact data: your phone number and email address.
- Request data: trademark name, field of activity and Nice classes; the name of the invention, what it does and the technical problem it solves; the name of the design, product type and description; application type and whether it has been disclosed; your message and class list; the page and language from which you sent the form.
- Transaction security data: IP address (briefly, only to prevent abuse), browser and device information, server logs, a signed cookie holding your class finder allowance.
2. Which personal data do we process?
Our website has no user accounts. Personal data is processed only when you voluntarily fill in a form, and to the extent technically necessary while you use the site:
- Identity data: your name and surname or company name.
- Contact data: your phone number and email address.
- Request data: trademark name, field of activity and Nice classes; the name of the invention, what it does and the technical problem it solves; the name of the design, product type and description; application type and whether it has been disclosed; your message and class list; the page and language from which you sent the form.
- Transaction security data: IP address (briefly, only to prevent abuse), browser and device information, server logs, a signed cookie holding your class finder allowance.
3. Purposes of processing
- Receiving and assessing your preliminary search, pre-assessment, service and contact requests and replying to you.
- Assessing eligibility for trademark, patent, utility model and design protection and sending you an offer.
- Concluding and performing an attorney or advisory agreement if you request it.
- Managing the usage limits of tools such as the class finder and keeping the site secure.
- Preventing misuse of forms and automated submissions.
- Complying with legal obligations and responding to competent authorities.
- Exercising and protecting our legal rights in possible disputes.
3. Purposes of processing
- Receiving and assessing your preliminary search, pre-assessment, service and contact requests and replying to you.
- Assessing eligibility for trademark, patent, utility model and design protection and sending you an offer.
- Concluding and performing an attorney or advisory agreement if you request it.
- Managing the usage limits of tools such as the class finder and keeping the site secure.
- Preventing misuse of forms and automated submissions.
- Complying with legal obligations and responding to competent authorities.
- Exercising and protecting our legal rights in possible disputes.
4. Legal grounds
Your personal data is processed on the following grounds under Article 5(2) KVKK:
- (c) It is directly related to the conclusion or performance of a contract: assessment of your request, offer and attorney process.
- (ç) It is necessary for compliance with a legal obligation of the data controller.
- (e) It is necessary for the establishment, exercise or protection of a right.
- (f) It is necessary for the legitimate interests of the data controller, provided that your fundamental rights are not harmed: site security, abuse prevention, tool usage limits.
4. Legal grounds
Your personal data is processed on the following grounds under Article 5(2) KVKK:
- (c) It is directly related to the conclusion or performance of a contract: assessment of your request, offer and attorney process.
- (ç) It is necessary for compliance with a legal obligation of the data controller.
- (e) It is necessary for the establishment, exercise or protection of a right.
- (f) It is necessary for the legitimate interests of the data controller, provided that your fundamental rights are not harmed: site security, abuse prevention, tool usage limits.
5. Method of collection
Personal data is collected electronically and by automated means through the information you enter in our forms and the technical information your browser sends while you use the site. Information you share when you contact us by phone, email or WhatsApp is processed for the same purposes.
The checkbox in our forms confirms that you have read this notice; your explicit consent is not separately requested for processing based on the grounds above.
5. Method of collection
Personal data is collected electronically and by automated means through the information you enter in our forms and the technical information your browser sends while you use the site. Information you share when you contact us by phone, email or WhatsApp is processed for the same purposes.
The checkbox in our forms confirms that you have read this notice; your explicit consent is not separately requested for processing based on the grounds above.
6. Who do we transfer your data to?
Your personal data is never sold or shared with third parties for marketing. It is not transferred abroad unless the conditions of Article 9 KVKK are met.
- Our technical service providers, such as the server hosting the site and our request management panel, only as required for the service and under confidentiality obligations.
- If an attorney relationship is established, the Turkish Patent and Trademark Office, relevant national offices and associate attorneys abroad, only on your instructions.
- Competent public authorities and courts where required by law.
6. Who do we transfer your data to?
Your personal data is never sold or shared with third parties for marketing. It is not transferred abroad unless the conditions of Article 9 KVKK are met.
- Our technical service providers, such as the server hosting the site and our request management panel, only as required for the service and under confidentiality obligations.
- If an attorney relationship is established, the Turkish Patent and Trademark Office, relevant national offices and associate attorneys abroad, only on your instructions.
- Competent public authorities and courts where required by law.
7. Undisclosed inventions and designs
Information about inventions and designs not yet made public that you share in a patent or design pre-assessment is kept confidential as a professional secret and is accessed only by our attorney and team. To protect novelty, we never publish or share it without your permission. Technical files and images are requested through a secure channel set up by our attorney.
7. Undisclosed inventions and designs
Information about inventions and designs not yet made public that you share in a patent or design pre-assessment is kept confidential as a professional secret and is accessed only by our attorney and team. To protect novelty, we never publish or share it without your permission. Technical files and images are requested through a secure channel set up by our attorney.
8. Retention period
Request data is kept for two years after the request is concluded and then deleted, destroyed or anonymised. If an attorney or advisory relationship is established, data is kept for the periods required by law (e.g. ten years for commercial records). IP data used to prevent abuse is not stored permanently. The class finder cookie is deleted automatically after 30 days.
8. Retention period
Request data is kept for two years after the request is concluded and then deleted, destroyed or anonymised. If an attorney or advisory relationship is established, data is kept for the periods required by law (e.g. ten years for commercial records). IP data used to prevent abuse is not stored permanently. The class finder cookie is deleted automatically after 30 days.
9. Your rights under KVKK
Under Article 11 KVKK, you may apply to us to:
- learn whether your personal data is processed,
- request information if it has been processed,
- learn the purpose of processing and whether it is used accordingly,
- know the third parties to whom it is transferred in Türkiye or abroad,
- request correction if it is incomplete or inaccurate,
- request deletion or destruction under the conditions of Article 7 KVKK,
- request that corrections, deletions and destructions be notified to the third parties to whom the data was transferred,
- object to a result against you arising exclusively from automated analysis,
- claim compensation if you suffer damage due to unlawful processing.
9. Your rights under KVKK
Under Article 11 KVKK, you may apply to us to:
- learn whether your personal data is processed,
- request information if it has been processed,
- learn the purpose of processing and whether it is used accordingly,
- know the third parties to whom it is transferred in Türkiye or abroad,
- request correction if it is incomplete or inaccurate,
- request deletion or destruction under the conditions of Article 7 KVKK,
- request that corrections, deletions and destructions be notified to the third parties to whom the data was transferred,
- object to a result against you arising exclusively from automated analysis,
- claim compensation if you suffer damage due to unlawful processing.
10. How to apply
You may send your request, with information verifying your identity, in accordance with the Communiqué on the Procedures and Principles of Application to the Data Controller: by a signed letter to Meşrutiyet Mah. Selanik Cad. Tankut İş Merkezi No:82/16, 06620 Çankaya / Ankara, Türkiye, or by email to info@kuponpatent.com with a secure electronic signature or from the email address you previously gave us.
Your request will be concluded free of charge as soon as possible and within thirty days at the latest; if the process requires an additional cost, the tariff set by the Personal Data Protection Board may apply. If your request is rejected, the answer is insufficient or not given in time, you may lodge a complaint with the Personal Data Protection Board.
10. How to apply
You may send your request, with information verifying your identity, in accordance with the Communiqué on the Procedures and Principles of Application to the Data Controller: by a signed letter to Meşrutiyet Mah. Selanik Cad. Tankut İş Merkezi No:82/16, 06620 Çankaya / Ankara, Türkiye, or by email to info@kuponpatent.com with a secure electronic signature or from the email address you previously gave us.
Your request will be concluded free of charge as soon as possible and within thirty days at the latest; if the process requires an additional cost, the tariff set by the Personal Data Protection Board may apply. If your request is rejected, the answer is insufficient or not given in time, you may lodge a complaint with the Personal Data Protection Board.